Administrative Assistant/Receptionist

Compensation: From $18.76 – $23.08  per hour

Primary Duties and Responsibilities

Reception:

• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Reply to general information requests with the accurate information
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
• Reserve parking spaces for visitors as required.

Administrative Duties:

• Use computer word processing, spreadsheet and database software to prepare internal newsletter,
  record relevant information, memos and documents
• Prepare, receive, sort and send outgoing faxes, mail and courier parcels
• Forward incoming general emails, voicemail and faxes to the appropriate staff member
• Make service inquiry documents available
• Purchase, receive and store the office and program supplies, ensuring that basic supplies are
  always available
• Record and maintain payments, notes and tasks in family files in database
• Provide administrative support to management and staff
• Initiate and coordinate the maintenance of office equipment
• Receive and record payments, donations, and ticket sales and process through Chase merchant
  machine
• Maintain workroom, library and waiting area, keeping them organized and clean
• Maintain staff list of necessary documents for employee files,
• Maintain Library by cleaning/shelving and checking books in and out.

Qualifications

• Experience in a similar role; post-secondary education in Administration an asset
• Excellent verbal and written communication skills
• Attention to detail and the ability to work in a fast-paced environment
• Experience with Microsoft Office Suite (or similar program); ability to work within database

We offer:

• Competitive salary
• Professional development
• Connected team approach
• Comprehensive GroupSource benefits package

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off

How to apply:

Please forward your resume and cover letter noting position being applied for to Tanza Hovelkamp, Operations Coordinator at [email protected] or by mail.

Aspire Child Development Centre
4826 47th Street
Red Deer, Alberta T4N 1R2

No phone calls please.